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Minutes of Annual General Meetings

     
 

Report and Minutes of the Annual General Body Meeting of
the Society for Biomaterials and Artificial Organs, India (SBAOI)
XXVI National Conference, IIT Delhi

Date & Time: April 16, 2016 at 18:00 Hrs

Venue: Lecture Hall Complex, IIT Delhi (Venue of the XXVI National Conference of the Society during April 2016, organized by Department of Biomedical Engineering, IIT Delhi.)

The meeting was chaired by Dr. H. K. Varma (SCTIMST) President, SBAOI in the presence of Dr. Dhirendra Katti (IIT Kanpur), Joint Secretary SBAOI, Dr. R. Jayakumar (AMRITA, Kochi), Secretary STERMI and Dr. C.P. Sharma, Founder, SBAOI.

With the welcome note by Dr. H.K. Varma, the meeting was called into order.  While welcoming the members, Dr. Varma briefed about the last years activity of the society. The life membership of the Society increased from 664 to 700 members with a total membership of 795. 15 new members joined from Delhi area.

Minutes of the last General Body was confirmed and approved by the GB.

GB appreciated the efforts of Prof. Veena Koul, Prof. Bhuvanesh Gupta, Dr. Neetu Singh and their team in organizing an excellent annual meeting of SBAOI along with the International Conference on “Biomaterials, Biodiagnostics, Tissue Engineering, Drug Delivery and Regenerative Medicine” (BiTERM2016) in Delhi.

During the intense discussion on the several points suggested by members, the following key points are noted for the attention of the SBAOI members.

Dr. Varma briefed about the 6th Asian Biomaterials Congress (6ABMC) to be held at Thiruvananthapuram on behalf of SBAOI. The dates of the conference and venue has been tentatively fixed as October 27-29, 2017 and Mascot Hotel, Thiruvananthapuram respectively. Members suggested evaluating also the Convention centre at Mar Ivanios College (Nalanchira) for its suitability as a possible venue. Dr. Sharma informed that a meeting will also be held by the Asia Pacific Society for Artificial Organs along with 6ABMC and there is a possibility of obtaining an amount of Japanese Yen of 500000 for the same. The GB approved the conduct of 6ABMC at Thiruvananthapuram and authorized Dr. H.K. Varma to initiate the organizing of the conference in the capacity of Organizing Secretary/Organizing Chair.

Discussions were held about the payment of 10% share of registration fee collected during the National Conferences by the organizers to the Society Head office. This has been practiced by various other professional national societies. Prof. Veena Koul (IIT Delhi) suggested that a letter in this regards may be sent to the organizer by the president of the society.

Kochi chapter has been formally incorporated, however the details about the executive committee is not yet communicated to the head office. Dr. Jayakumar agreed to convey the details at the earliest.

Dr. Sharma suggested instituting a product development award for successful translational research to be given during national conferences. Dr. Rajendran (Anna University) informed that since it may be difficult for academic faculty to always have product development, a separate award for academic activities may be initiated along with product development award. He also suggested initiating a travel award for members to attend national and international conferences. Dr. Naveen Sharma (IVRI) enquired about the possibility of travel funding to attend WBC conferences. GB approved to study and formulate a system and guidelines for initiating such awards. GB approved to initiate five Travel awards for students for an amount of Rs. 3000/- or actual (equivalent to IInd AC train fare) from 6ABMC onwards. However, this award will be restricted to Society conferences only, based on merit and equal opportunity need to be provided to all region of the country as suggested by Dr. Maya Nandkumar (SCTIMST).

Dr. Neetu Singh (IIT Delhi) suggested organizing one day workshops as a SBAOI activity at different schools at national level to create awareness about the biomaterials and medical devices field and the SBAOI activities among the students at the high school levels. The topics suggested were “Need of medical devices and other medical products”, “Challenges in medical product developments”, “current clinical needs of our country” etc. Clinicians may be invited to interact with the students.

Dr. Direndra Katti suggested collecting yearly fees from members to generate funds for various activities of the society.

Dr. Bhuvanesh Gupta suggested starting a Fellows Meeting before the GB meeting and the Fellows recommendations may be later discussed in the GB. This was approved by the GB.

The review the criteria to be followed for the award of FBAO as approved by the last GB were pending. GB assigned the revision of criteria to Dr. Bikramjit Basu with the help of Dr. Jayakumar (AMRITA), Dr. Dhirendra Katti (IIT Kanpur, Prof. Veena Kaul (IIT Delhi).

A revision of the editorial board of the journal and creation of a Reviewer Board was suggested and GB approved inclusion of Dr. Jayakumar (AMRITA) in the editorial board.

GB approved for amending the byelaw of the Society by adding the following sentence. “The Society supports and acknowledges the biomaterials science in India by presenting awards to members, dissemination of knowledge to members and students by publishing journal free to all members.” This may help in completing the formalities in accepting tax free donations.

Meeting ended with thanks to chair at 19:00 Hrs.

Dr. H.K. Varma
(President)

Posted on 23 August 2016 web admin.

 
 

Report and Minutes of the Annual General Body Meeting of
the Society for Biomaterials and Artificial Organs, India (SBAOI)

Date & Time: February 6, 2015 at 18:00 Hrs

Venue: TAG Auditorium, Anna University, Chennai (Venue of the XXV National Conference of the Society during February 2015, organized by Department of Chemistry, Anna University, Chennai.)

The meeting was chaired by Dr. H. K. Varma President, SBAOI in the presence of Dr. Bikramjit Basu, Secretary SBAOI, Dr. Prabha D. Nair, President, STERMI and Dr. C.P. Sharma, Founder, SBAOI.

Minutes of the last General Body was confirmed and approved.

After a welcome note by Dr. H.K. Varma, Dr. Bikramjit Basu called the meeting into order.  While welcoming the members, Dr. Varma briefed about the last years activity of the society. The life membership of the Society increased from 639 to 664 members with a total membership of 748.

GB appreciated the efforts of Dr. Rajendran and his team in organizing an excellent annual meeting of SBAOI along with the Indo-Australian Conference on Biomaterials, Tissue Engineering, Drug Delivery System & Regenerative Medicine (BiTERM2015) in Chennai.

During the intense discussion on the points suggested by Dr. Sharma and other members, the following key points are noted for the attention of the SBAOI members.

Participation in World Biomaterials Congresses needs to be encouraged among members since this participation is required for the continued Membership of SBAOI in the IUS-BSE. WBC attendance at present may be made a requirement for the award of FBSE. During discussion, it has been decided that members need to attend at least two WBC and one Asian Biomaterials Congress for FBSE nomination beside other requirements; this will also help in the stability of SBAOI internationally. Presently there is a call for Symposia Submission for the next World Biomaterials Congress to be held in Canada (10th WBC). March 1, 2015 is the last date for the symposia submission. Increased participation in International conferences is generally suggested in the GB.

Dr. Bhuvanesh Gupta suggested sending regular e-mails/newsletters informing about the conferences etc. by the Society. This was seconded by Dr. Prabha D Nair and suggested sending news and information to the Secretary for maintaining regular communications from SBAOI. The information dissemination can be done centrally using a common e-mail pool, like Google Groups.

Dr. Sharma informed his unhappiness on the slow growth rate of the membership in the Society and suggested that Executive committee should be proactive. Dr. Sharma congratulated Dr. Sampathkumar and his colleagues for doing a good job in Chennai Chapter.

He further suggested constituting a College of Fellows in line with the International College of Fellows (ICF) IUS-BSE, with a role of networking among young scholars. Arranging a Fellows Session during conferences, in any subject has been suggested from next meeting onwards and has been approved by the GB.

GB approved for the revision of guidelines for the award of FBAO and assigned the President to constitute a committee for the same. The guidelines need to be reviewed every five years. Once the committee is constituted, the committee would particularly look into the revision of the criterion in reference to H-index, total citations and other criterion, as deemed suitable.

The number of articles in the journal Trends need to be increased and members are encouraged for manuscript submissions. Speedy dispatch of reviewer reports for the journal assigned articles are appreciated..

Government has given tax benefits on donations. The amount donated towards charity attracts deduction under section 80G of the Income Tax Act, 1961. Society also can attract donations for fund mobilization. However, at present these donations do not carry tax relief. Treasurer need to enquire about the formality for the same from the income tax office and initiate the needful.

At present, Conference Organizers of the Annual Meeting at different places are not remitting any part of the funds raised to the Society. As practiced by different professional societies, a 10% of the registration fees collected during the conferences need to be transferred to the Head Office account of the Society for the continued business of the Society affairs.

The proposals received from Dr. Veena Koul, IIT Delhi; Dr. Kanagaraj, IIT Guwahati; Dr. Sheikh Ghulam Mohammad, NIT Srinagar and Dr. Bhuvanesh Gupta, IIT Delhi for next conference were discussed. The GB approved the proposal of Dr. Bhuvanesh Gupta to hold the next conference at IIT Delhi and reiterated that proposal for holding conferences should be presented in person and no ‘in absentia’ proposal need to be further discussed.

Initiating a new chapter in Delhi was proposed by Dr. Bhuvanesh Gupta. As per the rule of the Society a minimum membership of 20 in a particular locality qualifies for initiating a new chapter. This was discussed in detail and Delhi Chapter by Dr. Bhuvanesh Gupta was approved by the GB based on his assurance that there would definitely be more than the minimum 20 members from Delhi itself within the month of Feb 2015.

Dr. Kaladhar suggested initiation of a Research-Industry Network by the SBAOI to have an interface between the Medical Device industry and the research institutes similar to the set-up found in Pharmaceutical Research/Industry. Dr. Prabha Nair indicated that Society is already having many Industrial / Organisational Members and it is a good idea to actively involve these industries in the activities of the Society.

Dr. Varma briefed about the organizing of the 6th Asian Biomaterials Congress (ABMC6) on behalf of SBAOI in Trivandrum in year 2017. This will be presented during the 5th ABMC at Taipei, Taiwan during May 2015 for the final approval of the venue. It has been suggested by Dr. Bikramjit Basu that a presentation need to be prepared for presenting the proposal for final approval at Taiwan. Slides should reflect the Biomaterials research in India, Translational Research and Commercialization. Dr. PV Mohanan suggested that the presentation should include the facilities available like water, food, transportation, registration fee, conference venue etc.

Dr. Bikramjit Basu suggested a massive restructuring of the website to make it more informative but more simple to navigate. He also suggested in recognizing under-graduates and post-graduates students similar to what Indian Institute of Metals organizes; and to have some basic project awards for Masters and PhD students coordinated by the Society. However, the award committee has to frame guidelines. GB appreciated that such efforts would encourage more young researchers to become members.

Meeting ended with thanks to chair at 19:00 Hrs.

Dr. H.K. Varma
(President)

Posted on 13 February 2015 web admin.

 
 

Report and Minutes of the Annual General Body Meeting of
The Society for Biomaterials and Artificial Organs, India (SBAOI)

Date & Time: January 12, 2014 at 17:00 Hrs (Nepal Time)

Venue: Hotel Raddisson, Kathmandu, Nepal (Venue of the XXIV National Conference of the Society during January 11-13, 2014, organized by Biomedical Engineering College and Applied Sciences, Kathmandu)

The meeting was chaired by Shri DS Nagesh, President, SBAOI.

Minutes of the last General Body was confirmed.

The current status of the audited accounts for the years 2010-11 and 2011-12; and unaudited accounts for the year 2012-13 were presented by Shri. Willi Paul, on behalf of the Treasurer of the society.

As per the audited statement of accounts the total Assets of the Society as on March 31, 2012 is Rs. 10,07,069.52. The audited accounts of the Chennai chapter are still pending and instructed Dr. Sampath Kumar to complete it at the earliest. As of March 31, 2011 the total assets (unaudited) comes to 870,035.57. As of March 31, 2013 the total assets (unaudited) comes to Rs. 11,73,467.50.  GB approved for initiating new fixed deposit at the Union Bank of India, after keeping Rs. 1 lakh for day to day functioning of the Society in Savings Bank account. Life membership increased from 609 to 639 members with a total membership of 731.

GB appreciated the efforts of Dr. Shrivastava in organizing an excellent conference in Nepal.

Formation of Asia Pacific Society for Artificial Organs with SBAOI as a member was decided during the recently concluded meeting of JSAO-IFAO at Yokohama, Japan on September 28, 2013, that was attended by Dr. C.P. Sharma. This was announced by Dr. Sharma.

GB approved inviting nominations for the award of next set of FBAO fellows directly or from the existing fellows.

The result of the election 2014 was declared at the GB and the following office bearers were elected.

President: Dr. HK Varma
Vice President:
Dr. R. Jayakumar
Secretary:
Dr. Bikramjit Basu
Joint Secretary:
Dr. Dhirendra Katti
Treasurer:
Mr. Willi Paul
Members

Dr. Abhay Pandit
Dr. Annie John
Prof. Erhan Psikin
Shri DS Nagesh
Dr. Rinti Banerjee
Dr. Roy Joseph
Dr. TS Sampathkumar
Dr. Seeram Ramakrishna
Dr. TM Sridhar
Dr. Thomas Chandy
Dr. Vishwa P. Srivastava was co opted by the GB to the executive committee as Vice President.

The proposal of Dr. Jayakumar (in absentia) to hold the next meeting and national conference (XXV) at AMRITA Kochi during 2015 was accepted unanimously. A suggestion to hold future national conference at IIT Guwahati by Dr. Mandal during Dec 2015 or Jan 2016 is open.

Increased participation in International conferences is suggested in the GB.

Meeting ended with thanks to chair at 17:30 Hrs.

Shri. DS Nagesh
(President)

Posted on 10 March 2014 by web admin.
 

 
 

Report and Minutes of the Annual General Body Meeting of The Society for Biomaterials and Artificial Organs, India (SBAOI) - Date & Time: December 10, 2012 at 7.40 pm - Venue: Indian Institute of Science (Venue of the XXIII National Conference of the Society during December 9-11, 2012)

The meeting was chaired by Shri DS Nagesh, President, SBAOI.

Minutes of the last General Body was confirmed.

The current status of the accounts (unaudited) for the year 2011-12 was presented by Shri. Willi Paul, on behalf of the Treasurer of the society.

As per the audited statement of accounts the total Assets of the Society as on March 31, 2010 is Rs. 788,874.17. The accounts for the years 2010-11 and 2011-12 were not audited as the Chennai chapter audited accounts are pending. As of March 31, 2011 the total assets (unaudited) comes to 870,035.57. As of March 31, 2012 the total assets (unaudited) comes to Rs. 10,07,069.52. Audited account report form Chennai chapter is awaited for auditing the accounts.

Life membership increased from 557 to 609 members with a total membership of 695.

Dr. C.P. Sharma participated in the 50th annual meeting of Japanese Society for artificial Organs, Nov’22-24,2012 at Fukuoka Japan, where the plan of formation of Asian Society for Artificial Organs was discussed in line of European Society for artificial Organs. SBAOI will also be the member of the Asian Society for Artificial Organs Subsequently this will lead our Society to become member of International Society of Artificial Organs with time.

Holding independent annual meetings of STERMI was suggested, which need to be decided by the next general body. Dr. Sharma also suggested to form a Federation of Biomedical Sciences & Engineering Societies in India and have a common meeting of all the member societies together once in four years.

There was a discussion on constituting the award on the memory of Dr. D. Basu and it was decided that such proposal has to be carefully scrutinized considering the distinguished contributions to the Society which should be obvious to all the members as well as international level of scientific contribution. Therefore it was not considered.

Life Membership fee of the Society shall be increased to Rs.4000/- from January 2014 form the current rate of Rs.2000/-. The Organisational membership fee shall be Rs. 10,000/-. The possibility of getting income tax rebates for donations to the society need to be explored.

Dr. Jayakumar presented the activities of the Cochin chapter of the Society. He handed over the report and minutes of the first general body meeting of the chapter held at AMRITA Kochi on November 2, 2012.

Dr. Sampathkumar announced that the election to the Chennai chapter was conducted and the details will be handed over. He assured that the audited account of Chennai chapter will be sent by March 2013.

Prof. Vishwa P. Shrivastava proposed to organize the next meeting and national conference at Kathmandu, Nepal during January 2014 and was accepted. A suggestion to hold future national conference at Anna University is open.

G.B approved spending Rs.15,000/- for maintaining the web site for next 10 years.
Meeting ended with thanks to chair at 8:30 pm.

Shri. DS Nagesh
(President)

Posted on 10 January 2013 by web admin.
 

 
 

Report and Minutes of the Annual General Body Meeting of The Society for Biomaterials and Artificial Organs, India (SBAOI), Date & Time: January 7, 2012 at 6.00 pm, Venue: Rajalakshmi Engineering College, Chennai (Venue of the XXII National Conference of the Society during January 6-8, 2012)

The meeting was chaired by Shri DS Nagesh, President, SBAOI.

Minutes of the last General Body was confirmed.

Dr. TM Sridhar, Secretary of SBAOI, presented the conference report.

The current status of the accounts (unaudited) for the year 2010-11 was presented by Shri. Willi Paul, on behalf of the Treasurer of the society.

As per the audited statement of accounts the total Assets of the Society as on March 31, 2010 is Rs. 788,874.17. As of March 31, 2011 the total assets (unaudited) comes to 870,035.57. As of December 31, 2011 the total assets (unaudited) comes to 888,518.52. Some FD’s will mature in February 2012, which makes the total assets of the society to over 10 lakhs. Audited account report from Chennai chapter is awaited for auditing the accounts.

Life membership increased from 544 to 557 members with a total membership of 644.

Three proposals were presented for the Venue of Society’s next meeting and XXIII National Conference next year - 1. Annamalai University by Dr. Malathi and Dr. Krishnan. 2. Dr. B. Basu, IISc Bangalore and 3. NIT Rourkela - Dr. Kunal Pal.

The suggestion by Dr. Bikramjit Basu was seconded by Prof. Jayakumar, AMRITA. Majority decision was accepted in favor of IISc Bangalore.

Prof. Jayakumar informed his willingness and handed over a draft of Rs. 50,000/- to Shri DS Nagesh and a list of 25 new members’ from Kochi region for initiation of a new chapter of the Society at Kochi. It was suggested that Dr. Jayakumar will be the chairman of this chapter and Dr. Krishna Prasad as convener.

Dr. Kunal Pal informed his interest in initiating the Associate Membership Exam of the Society.

Dr. T.S. Sampath Kumar announced the office bearers for the Chennai chapter of SBAOI.

Dr. Manukrishnan, Indian Army wanted the Society and its activity to be promoted with the Army hospital and its research centers.

Meeting ended with thanks to the Chair at 6:30 pm.

(s/d)

Shri. DS Nagesh

(President)

Posted on 10 January 2012 by web admin.
 

 

Report and Minutes of the Annual General Body Meeting of Society for the Biomaterials and Artificial Organs, India, (SBAOI) held at Sardar Patel University, Vallabh Vidyanagar, Ahmadabad on February 11, 2011 at 5.30 pm in connection with the 25th Anniversary meeting (XXI National Conference) of the Society during February 10-12, 2011.

The meeting was chaired by Prof. T.S. Sampathkumar, Vice President, SBAOI and Dr. H.K.Varma, Secretary of SBAOI presented the last years report and membership details. The current status of the accounts and the audited account statements for the years 2007-08, 2008-09 and 2009-10 were presented by Mr. Willi Paul, Treasurer of the society.

As per the audited statement of accounts the total Assets of the Society as on March 31, 2010 is Rs. 788,874.17. As of December 31, 2010 the total assets (un audited) comes to 847,015.57. The 2010-2011 accounts will be audited after March 31, 2011.

Life membership increased from 530 to 544 members with a total membership of 627.

“Trends in Biomaterials & Artificial Organs” is publishing 4 issues per volume per year from 2011. The printing is limited and is dispatched to the subscribers and Organizational members only at present. All life members can use the online facility for viewing journal site. The journal now accept manuscripts online at its own online submission system at http://www.sbaoi.org

The following decisions were approved by the General Body meeting of SBAOI

1. The election results were declared during the GB and the following members were declared elected to Executive Committee for 2011-2014. The report of the returning officer Mr. R. Sreekumar is attached.

                Shri. D.S. Nagesh – President

                Dr. T.S. Sampathkumar – Vice President

                Dr. H.K. Varma – Vice President

                Dr. T.M. Sridhar – Secretary

                Prof. CV Subba Rao – Joint Secretary

                Dr. Niranjan D Khambette – Treasurer

                Dr. Ajith K. Banthia - Member

                Dr. Alok R. Ray - Member

                Dr. G.S. Bhuvaneshwar - Member

                Dr. M. Jayabalan - Member

                Dr. V. Kalliyanakrishnan - Member

                Dr. P.V. Mohanan - Member

                Shri. C.V. Muraleedharan - Member

                Dr. Rinti Banerjee - Member

  1. All past Presidents of the Society should not be part of the nominations for election because it is difficult for fresh members to get elected. However, if they wish to be part of election process they can indicate so prior to the election to the returning officer.

  2. For considering for the fellowship (FBAO) the citations should be over 750 for foreign members.

  3. From next election onwards complete security need to be introduced for online election process.

  4. As a suggestion request has come from Dr. A.M. Kuthe, NIT Nagpur for organizing the next National Conference during Dec 2011/Jan 2012 – Need to be confirmed.

  5. As a second option Dr. R. Jayakumar (AMRITA) suggested Dr. Sathyamangalam may be interested for organizing the next conference – need to be confirmed.

  6. Dr. Ajit Kumar needs to be nominated an Executive member since he is the President of the US chapter.

  7. One member Mr. Durgadas CV is nominated as Student Representative.

  8. Dr. Jayakumar and Dr. Krishna Prasad have agreed to start a Cochin chapter of SBAOI.

  9.  Once the chapter is formulated the Chairman/President of the chapter will be nominated to be one of the executive committee members.

Meeting ended with thanks to the Chair at 6:00 pm

(s/d)

Dr. HK Varma
(Secretary)

Posted on 10 March 2011 by web admin.


Report and Minutes of the Annual General Body Meeting of Society for Biomaterials and Artificial Organs, India , (SBAOI) held at SCMS, Kochi on February 28, 2010 at 6.30 pm in connection with the International Conference on Biomaterials, Artificial Organs and Tissue Engineering (ICBAT) during February 28-March 1, 2010.

The meeting was chaired by Prof. Alok Ray, President of SBAOI. Dr.H.K.Varma, Secretary, SBAOI presented the current status of the Accounts and Membership details of the society.

As per the audited statement of accounts (passed in the last AGM) the total Assets of the Society as on March 31, 2007 is Rs. 6,43,328.59. As of March 31, 2009 the total assets (un audited) comes to 7,98,845.70. The 2007-2008 and 2008-2009 accounts are with the auditor for auditing purpose. Life membership increased from 512 to 530 members with a total membership of 610. As approved by last GB at Nepal a new account was started at Union Bank of India , Poojappura Branch. It is suggested that the fixed deposits worth Rs. 280,005/- due in June 2010 may be deposited at Union Bank as a long term Fixed Deposit with GB approval.

There are 14 subscribers for the journal Trends in Biomaterials & Artificial Organs at present. Since the volume is starting from May issue every year, subscribers are asking for the Jan issues also although they are not subscribing for that volume which is an additional burden for the Society. It is suggested to change the first issue to Jan for every volume, like all other journals, starting from Jan 2011, the 25th volume of the journal. This also helps in the indexing of the journal. The printing cost of three issues (one volume, 400 copies) of the journal comes to Rs. 36000-40000 (depending on page numbers), and the dispatch charges is Rs. 7000 totaling to Rs. 43000-47000 but the income from subscriptions is only Rs. 42000. It is suggested that printed copies may be sent to only subscribers and organizational members so that it can be printed in small volume with much lesser cost. All members can be provided online access to full text of the journal. Small volume printing can be done at Rs. 100 per copy. If we print 50copies each, total printing cost will come to Rs. 15000 plus dispatch charges of Rs. 3000 totaling to 18000 per year.

The following decisions were approved by the General Body meeting of SBAOI

  1. The fixed deposits worth Rs. 2,80,005/- due in June 2010 may be deposited at Union Bank as a long term Fixed Deposit again.

  2. From January 2011 onwards, the journal “Trends in Biomaterials & Artificial Organs” will have the volume number 25.

  3. May issue of the Journal “Trends in Biomaterials & Artificial Organs” will be the last printed issue to be sent to the members by post. After that, all members will be provided online access to full text of the journal. Members should provide their email id for future communications.

  4. It is approved that printed copies will be sent to only subscribers and organizational members.

  5. GB has approved to start a Fellowship programme (FBAO). For details